Guide
How to keep work and personal tasks apart on a Mac
In TodoCity, pick a mode from the switch at the top of the sidebar. In Work, Today, the calendar, the menu bar and notifications show only your work projects; Personal shows everything. Each Mac remembers its own mode — Work on the work laptop, Personal at home — while the tasks stay the same on both.
Set up your modes
- Open Settings → Modes. Work and Personal are there already. Add your own (say, Study) with + New mode.
- Tick the projects each mode shows. Also choose whether tasks with no project show, whether new projects join automatically, and which calendars appear.
- Choose where new tasks go. In Work, tasks you capture with no project can go straight into a work project.
- Switch. Use the switch at the top of the sidebar, or ⌃⌥1, ⌃⌥2… (⌃⌥0 shows everything).
What a mode changes
- Today, Calendar, Anytime and the menu bar show only the mode's projects. Everything else is a click away (“4 more today outside Work · Show”).
- Notifications can follow the mode, so personal reminders wait until you're home.
- Nothing is hidden for good and nothing moves: tasks stay the same on every Mac.
Keep a project off your work Mac entirely
If your Macs sync, you can also keep any project on one Mac only (Settings → Your other Macs → Keep on this Mac only) — say, a personal project that should never be on your work laptop.